Six months ago, most IT teams were just excited to turn on Microsoft 365 Copilot.
Today, they’re asking:
“Should we be turning it off for some people?”
“How do we know what it’s pulling or suggesting?”
“What if someone uses it to summarize sensitive client data?”
Welcome to the policy gap that’s giving CISOs and IT leads a headache in 2025.
Copilot is fast. It’s helpful. But it’s also a black box if left unchecked. Employees can use it to generate content, summarize documents, query Excel data, and write code—all within a few clicks.
The risk?
→ Confidential info being exposed via AI prompts
→ Version control chaos from AI-generated edits
→ Compliance blind spots that weren’t in the original scope
At Apexa, we’re seeing more SMBs come to us not asking how to use Copilot, but how to control it.
Here’s what we recommend:
- Define usage groups—finance may need different access than sales
- Set prompt-level logging for accountability
- Build a review loop for AI-assisted document creation
- Train users on responsible prompting (yes, this is a thing now)
Copilot is no longer the shiny new tool—it’s a productivity engine that demands policy maturity.
If your team has adopted Copilot, the next step is adopting governance.
Need help creating real-world guardrails? Let’s chat.
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